- Files in the Android and iOS apps for Drive, Docs, Sheets, and Slides now include external indicators
- Chat Spaces and Google Groups can be configured to allow external users; if they’re given access to a document, that document now shows the external badge
- If a service account has access to a document, and that service account is owned by an external Google Cloud organization, it now triggers the external badge in documents
- Comment email notifications now include badges for external documents and users
- File sharing email notifications now include badges for external documents and users
How Out-of-Domain warnings work
This feature helps users identify potentially risky files and avoid phishing scams when working with files shared from outside your organization.
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| Notification in comments |
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Notification in file sharing email |
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| Image of "External" badge displayed in Google Docs |
Getting started
- Admins: This feature is ON by default and can be disabled at the domain and organizational level. Visit the Help Center to learn more about turning Out-of-Domain Warnings on or off for your organization.
- End users: This feature is ON by default. There is no end-user setting for this feature. Visit the Help Center to learn more about sharing files from Google Drive.
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| Image of the Google Workspace Admin console, Sharing settings, showing the "Highlight external files" option enabled |
Rollout pace
- Rapid Release and Scheduled Release domains: Available now
Availability
- Available to all Google Workspace customers
Resources
- Google Workspace Admin Help: Manage external sharing for your organization
- Google Drive Help: Share files from Google Drive - Android
- Google Drive Help: Stop, limit, or change sharing
- Google Workspace Updates Blog: Enhance Your Organization’s Security with Out-of-Domain File Warnings in Google Workspace
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