- Default retention rules: Set default retention rules for the Gemini app for a finite or indefinite retention period.
- Custom retention rules: Create custom retention rules for the Gemini app by organizational unit (OU) or the entire domain for a finite or indefinite retention period.
- Litigation holds: Place holds on the Gemini app data for a specific OU or a list of users.
Google Vault is an eDiscovery and information governance tool for Google Workspace that enables customers to retain, hold, search, and export users’ Google Workspace data. With this update, customers can expand their regulatory and legal eDiscovery management to include retention and holds for the Gemini app, making it easier to comply with data obligations from a central tool.
Additional details
- Application scope: This update applies specifically to the Gemini app (on web and mobile) and is not applicable to Gemini in Google Workspace features integrated into other apps (such as "Help me write" in Gmail or Docs), as those specific interactions are not retained in the same manner.
- Policy precedence: Vault retention rules and holds will always take precedence over Admin console settings, user deletion settings, or user activity settings.
- Example: If a user deletes a conversation or turns off their activity setting, but an active Vault hold requires retention, the data is hidden from the user but remains fully retained and visible to Vault administrators.
- API support: Support for Vault API users will be available in the coming weeks.
Getting started
- Admins: Visit the Help Center to learn more about using Vault to search the Gemini app, as well as supported services and data types. If active, Vault retention rules and holds will take precedence over any other Admin Console setting or user setting.
- End users: There is no end-user setting for this feature.
Rollout pace
- Rapid and Scheduled Release domains: Available now
Availability
- Business: Business Plus
- Other Editions: Frontline Standard and Plus; Enterprise Essentials Plus
- Enterprise: Enterprise Standard and Plus
- Education: Education Fundamentals, Standard and Plus
- Other Add-ons: Vault
Resources
- Google Workspace Updates: Google Vault now supports the Gemini app
- Google Workspace Updates: Gemini app reporting now available for all Google Workspace for Education customers
- Google Vault Help: Supported services & data types
- Google Vault Help: Use Vault to search Gemini app
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