A lot of AI memory systems start with the same temptation:
"Just save the useful thing."
That sounds harmless until the knowledge base becomes a junk drawer. Half the notes are too specific, a few are duplicates, some are obsolete, and nobody knows which ones the agent should trust.
In ai-assistant-dot-files, the memory system is deliberately slower.
It uses a promotion lifecycle:
Capture -> Candidate -> Audit -> Approve -> Index -> Retrieve -> Expire
That lifecycle is documented in docs/runbooks/memory-engineering.md, and the important word is not "capture."
It is "candidate."
Nothing writes directly to memory
The framework has a durable memory layer: Knowledge Items in shared/knowledge/, ADRs in docs/adrs/, the domain dictionary, team topology, a feature archive, and a registry at shared/memory-registry.json.
But a lesson from a delivery does not jump straight into shared/knowledge/.
It first becomes a Candidate Record.
That record has required fields:
- Source
- Type
- Evidence
- Tags
- Expiration condition
Then memory-engineer audits it:
- Is it reusable?
- Is it already covered?
- Is it too speculative?
- Does it belong as a Knowledge Item, or should it become a rule change, prompt edit, or ADR instead?
Only after that does a human approve the destination.
The design is intentionally similar to code review. Durable memory changes future behavior, so they deserve a paper trail.
Rejection is a feature
One of my favorite parts of the memory runbook is that it has explicit rejection rules.
Do not promote a memory when it is:
- a one-off
- already covered
- too speculative
That makes "zero candidates promoted this cycle" a healthy result, not a failure.
This is where memory engineering starts to look less like note-taking and more like gardening. The point is not to preserve every leaf. The point is to keep the soil useful.
Expiration matters
The lifecycle also includes expiration.
A Knowledge Item can become stale when the underlying code, agent, or pattern changes. It can be superseded by a better KI. Or usage analytics can show that it never appears in context manifests, which may mean it is not useful or just badly tagged.
The repo does not delete those blindly. Expired KIs move to shared/knowledge/expired/ with a note.
That choice matters because a wrong memory is still evidence. It tells you what the team used to believe.
Why not build the big retrieval system now?
There is a runbook for LightRAG integration at docs/runbooks/lightrag-integration.md.
There is intentionally no implementation.
That is not an omission. It is a YAGNI decision.
The current retrieval path is smaller: search-ki searches Knowledge Items and ADRs; query-memory works across the broader memory registry. The repo currently has 4 portable Knowledge Items, so building a bigger retrieval subsystem before the corpus needs it would add moving parts without solving an observed bottleneck.
The runbook exists so the future integration has a shape if the need becomes real.
That is the kind of "not yet" I trust: documented, intentional, and reversible.
Governance by design, not vibes
The memory system fits into a larger governance model.
docs/AGENT_REFERENCE.md lists every one of the 24 agents and names what checks its work: a structural
contract, a downstream reviewer, a human approval gate, or an aggregate metric.
Some gaps are real and stated plainly. For example, test-driven-developer deliberately bypasses the full review chain for speed. The doc does not pretend otherwise.
That same honesty shows up in memory.
The system does not claim every remembered thing is true forever.
It asks:
- Where did this come from?
- What evidence supports it?
- Who approved it?
- What would make it expire?
Those are small questions, but they change the shape of the system.
What I would copy into another project
If you are adding memory to an AI workflow, I would start here:
- Do not let agents write directly to durable memory.
- Make every memory a candidate first.
- Require evidence and an expiration condition.
- Treat rejection as a valid outcome.
- Periodically compress duplicates instead of making retrieval disambiguate them forever.
The hard part of memory is not remembering.
It is staying worth remembering.
Source trail
docs/runbooks/memory-engineering.md — full memory lifecycle and Candidate/Audit fields.
docs/runbooks/context-engineering.md — distinction between Context, Memory, and Learning.
shared/memory-registry.json — registry of durable memory sources and retrieval backends.
docs/AGENT_REFERENCE.md — agent counterbalances and explicit gaps.
docs/features/context-engineering-framework/TODO.md — Epic 22 memory engineering and Epic 26 documentation-manager boundary cleanup.
docs/runbooks/lightrag-integration.md — documented future path, intentionally not implemented yet.
SOCIAL SHARE CARD GENERATOR